Recruitment Committee
Members:
Alan Bain
John Pearce
David Holland
The SaRS Recruitment Committee (RC) operates under TORs agreed by Council. These TORs require the RC to operate to specific requirements. Each of the TOR requirements are reproduced below, along with an initial description of the work that would be required by the RC to address each one.
It is proposed that the RC develops each activity as a separate workstream and that individual members are allocated responsibilities to manage each workstream. Sub-committees may need to be formed involving individual branches to help progress specific workstreams.
Before embarking on the TOR activities, the RC must propose to Council specific targets for membership levels, recruitment levels and retention levels. These targets will inform the work of the RC and will enable performance to be monitored.
The following measurement indicators are proposed:
1. Number of corporate members.
2. Number of associate members.
3. Number of affiliate members.
4. Number of new corporate members
5. Number of new associate members
6. Number of new affiliate members
7. Membership renewal rate
Each measure to be reported against target on a 3-month moving average basis or similar and to include annual trend information.
Measures will be reviewed on an annual basis.
Once these measures have been agreed the RC will review the current position and set targets for the forthcoming year.
This exercise will inform the order and importance of the activities in the TORs
In addition, the membership database will be modified to capture the necessary data and provide the necessary reporting.
Tasks
To review the field of safety and reliability activities to determine areas of industry, education and government where new members and affiliate companies might be encouraged.
1. Determine market segmentation
2. Examine the areas currently covered in terms of membership
Industry sectors
Education
Government
3. Identify which areas need to be targeted.
Affiliate membership
Individual membership
To consider ways of publicising the Society to attract members, from the student level to the higher levels of management and administration.
1. Define and determine the ‘levels’ of potential membership.
2. Identify the marketing channels to each of these levels.
3. Determine the required marketing activities.
To consider ways of publicising the Society to attract new Affiliate companies.
1. Linked to first item
2. Determine marketing channels to affiliate organizations.
3. Determine the required marketing activities.
To make proposals, in consultation with the Membership and Grading Committee, for modifying grades of membership if appropriate to attract members.
1. Linked to first item.
2. Determine whether existing grades are appropriate.
3. Make proposals where modifications needed.
To investigate the reasons why members and affiliate companies leave, or choose not to join the Society, and to make proposals to council for changes to subscriptions, Society activities, Branch activities, publications or other services to members.
1. Linked to first item.
2. Develop and implement leavers survey process
3. Analyse results of above
4. Develop action plan based on results
To liaise with Branch Chairmen, and the Branches Coordinator on Council, in respect of recruitment activity.
1. Contact branch chairmen to inform them of RC and elicit ideas.
2. Develop feedback mechanism (email address).
3. Provide publicity material to branches
4. Make sure material is available at branch events
To undertake actions in respect of recruitment referred to it by Council.
1. As required
To provide the Treasurer with details of financial transactions (if any).
1. As required
To submit annual budget estimates to the Finance and General Purposes Committee in April (if any).
1. As required
To submit a written annual report to eCC one month prior to AGM, for inclusion on the “Yearbook” area of the website.
1. Determine date of AGM.
2. Draft report for review
3. Send final report to eCC.
To report to Council on the progress of its activities at each Council meeting.
1. Determine dates of council meetings.
2. Decide standard report format
3. Agree report format with council
2. Draft report for review each quarter
3. Circulate final report 1 week prior to quarterly meeting date.