2006 SOCIETY AGM MINUTES
Minutes of the twenty-sixth Annual General Meeting of the Safety and Reliability Society held ay Lloyds Register EMEA, Aberdeen on Wednesday 27th September 2006
Present: Seventeen members were present together with twenty-two proxy votes meant that the meeting was adequately quorate.
David Holland as Chairman welcomed everyone to the meeting. He thanked those who had submitted proxy votes and accepted apologies for absence. Apologies had also been received from A B Buchan, D J Smith, S. Clark, D.Cook, H, Hopkins, G B Guy and A Bain.
- 2005 AGM. The minutes, reports and accounts for the Society 2005 AGM had been placed on the website. Their acceptance was proposed by M R Sleath and seconded by J J Pearce. The resolution was carried by thirty nine-votes for, nem con.
- Council/Chairman’s report. The full report was appended to the AGM call papers. The chairman highlighted key features. He noted that during the year business pressures had restrained many prospective participants from volunteering their services, and hoped that this trend would be reversed. In addition to this, he reviewed the benefits to members, which were improved during the years and mentioned that this would help in retaining members in the future. In these terms, the questionnaire had helped to identify weak areas that were now being improved. Recruitment was high on the Chairman’s agenda this year as was the raising of the Society profile. As a result of measures taken in both areas the Chairman reported that two members of the Society had attained CEng status via the Society and SEE route to Chartership. The Chairman thanked Harry Hopkins and the EAC for their efforts in this direction. Additionally, there have been two major events in the Society calendar that had helped to attract members and remained a benefit to members. These were SARSS05 in London and the North of Scotland Annual Dinner. The Chairman thanked all involved in the organisation of these events. Finally, he thanked the Branches for their efforts and reminded them that a change in format (eg to lunchtime meetings) may help to increase branch meeting attendance.
- Sarah Young, the Society Treasurer, then gave a financial report for the previous financial year. The main points of the year were that through the 6K initiative, which assumed a 6K loss during the year in order to invest in business building measures, the office continued to employ extra staff. Accordingly, mailshot business had improved and more bad debts collected which meant that the forecast 6K loss was turned around to a 2K profit over the group. The SARS Ltd financial statement had been tables at the SARS Ltd AGM. The budget for 2006/7 was:
New budget:
Society Limited
New Budget New budget
Income Income
Subs 32000 Mailshots 8000
Affiliates 12000 Events 5000
Misc 550 Interest 250
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44550 13250
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Expenditure Expenditure
Sec 540 Sec 60
Salaries 25740 Salaries 2860
Office 13500 Office 5500
Journal 4000 Accountant 1000
Postage 5000
Accountant 1000
Miscellaneous 1500
Sundry 675
Committee exp 1700
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53605 9420
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Income – exp ===== =====
-9055 3830
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Group -5225
- It was resolved that the Council Report and Accounts should be accepted. Proposed by D C Holland and seconded by J J Pearce. Accepted nem con.
- It was resolved that Voisey and Co Chartered Accountants should be reappointed as auditors. Proposed by D C Holland seconded by M R Sleath. Accepted nem con.
- It was resolved that the revised subscription levels should be accepted.
2005/6 2006/7
Fellow 108 112
Member 68 72
Associate member 43 45
Associate 43 45
Retired Member 41 43
Retired Fellow 65 67
Student 16 16
Affiliate 525
Proposed D C Holland and seconded by D Clark. Carried nem con
- External Affairs Committee
The EAC Committee Report was given by David Holland in the absence of Harry Hopkins. The main achievement was the success of the route to Chartered Engineer, which had produced several applications and several successful candidates. Additionally, affiliate membership had increased through the year. The EAC had operated throughout the year in liaison with various external organisations and institutions to raise the profile of the Society.
- Membership and Grading Committee
Martin Cottam presented this report and stated that whilst membership was down to 541 there had been a late improvement in application numbers. Additionally, due to the sad passing of Mike Fryatt, the committee consisted of just three people now and needed to be rebuilt.
- Publications Committee
John Pearce gave this report and covered areas such as the Broadsheet and the Journal, both of which had been successful throughout the year.
- Branches Committee
Sarah Young gave a report on active Branches of the Society and appealed for increased branch membership and stated that the Branch is an important point of focus for members.
- Society by laws. It was announced that there were no changes to the by laws or resolutions to discuss.
- Election of Council Members and Officers
Nominations: The following people were nominated for Council:
Mr S O Clark
Mr D Thompson
Mr B Bain
Dr Ashraf Mohammed
Their nominations had been accepted and David Holland welcomed them to Council
The following people were to be co-opted to Council:
Mr H F Hopkins
Mr P Edwards
Mr A B Buchan
The following people will be leaving Council and David Holland thanked them for their input:
Prof M L Preston (Retiring Secretary)
Mr M P Cottam
Mr SCD Young
Mr D C Cook
Mr M P Fryatt – dec’d
The following people will be joining Council as officers of Council:
Jacqui Christodoulou – Secretary
Mr P J Stanton – Treasurer
David Holland particularly thanked Sarah Young, Martin Cottam and Malcolm Preston for the contributions they had made to the Society.
- There being no other business the Chairman thanked Council officers for their contributions and welcomed new members. The new Chairman , M R Sleath was introduced. He took the chair and thanked D C Holland for his service as Chairman
.
- The Society AGM was closed at 19.00 and followed by an address by the incoming President, Richard Denning.
Jacqueline Christodoulou
Secretary
30th September 2006